Paperless field data collection using mobile devices is replacing the way water operators gather, store, and share site information. The days of manually recording site inspections using logbooks is quickly changing. Data such as water levels, electric & chemical use, equipment status and other details is becoming easier to manage using smart phones and mobile devices. Paperless field data collection applications have proven to be more efficient and productive by streamlining data collection. Field staff are no longer spending hours transcribing handwritten notes into spreadsheets and databases prone to error. In the past, written field reports were lost completely because of misplaced or soiled data sheets. Now field data collected using smart devices and mobile apps is instantaneously uploaded into databases such as SAMSWater and SAMSWastewater making data available to managers in real time instead of the end of the day.
SAMS Field Data Collection application is leading the industry in mobile software by breaking down complex processes into simple forms. Field staff often check on multiple pieces of equipment at a site. Mobile forms are designed to match existing workflows at sites by providing color and panel customizations that change to match the site visited. In the past, operators were reluctant to make the switch from paper data collection because mobile apps disrupted their normal site workflows. SAMS Field Data Collection app has changed this by designing screen panels that follow the exact workflow operators are accustomed to, site-by-site.
Panels in the application display equipment details for quick data entry. By using built-in tools such as Quick Response Codes (or QR Codes) placed near gates and equipment, information can easily be scanned into the app simplifying site check-in, provide time stamping, and complete data entry automatically. E-mails can be sent within the application to alert supervisors of any issues encountered at the site.
SAMS Field Data Collection application provides tools such as GPS tracking, dropdown menus, conversion calculations, and popup calculators to further optimize paperless data collection. Quality control is enforced by using validation rules that prevent erroneous data from being entered. The operator is immediately notified if a value is entered outside of acceptable range or exceeds limits, removing the possibility of “fat thumbing.” Dictation options are available for input and recording observations. Data is captured anywhere, even when offline and is safely stored in the app until connected to the internet again. Finally, supervisors and operators can provide information within the app about unfamiliar instruments or remote sites by including photos, SOPs, field notes, and other information previously unavailable or difficult to access.
Are you ready to make the switch from messy paper logbooks to mobile forms? Most operators are familiar with the use of smartphones and tablets, making these devices the ideal tool to use for paperless field data collection. They are much cheaper than older data collection devices designed for field use. Rugged and waterproof cases are available for nearly any mobile device to make them field worthy. For SAMS users, the Field Data Collection application is free and downloadable from App Stores. Responsive programming fits the form to the screen for any device to optimize screen real estate.
Take your data collection to the next level and transform your workflow from paper to digital. SAMS Field Data Collection makes it a breeze to integrate mobile forms into your daily workflow. Let us show you how we can help with your unique sample collection needs. Give NJBSoft a call at 602-759-1905 to discuss how we can help to streamline your data.
NJBSoft’s vision is to “Provide global software solutions while incorporating local requirements for Utility Compliance and Data Management.”